2nd Battalion 3rd Marines Vietnam Veterans Association
August 21, 2010
Ron Poness led the Pledge of Allegiance
Randy Shierman led the opening prayer.
President Frank Correia called the meeting to order and asked for a roll call of the officers.
President: Frank Correia Present
Vice President: Eddie Wyatt Present
Secretary: Carl Sorensen Present
Treasurer: Harry Hoy Present
Minutes of last year’s meeting read by Secretary Carl Sorensen.
Motion to Accept – Seconded - Passed
Art Massie requested to know where the Association was on purchasing the POW flag which he will donate to the Association.
Discussion by Harry Hoy and Frank Correia explaining that it was not done because of the logistics in sending the staffs, bases around the country and that he apologized for not completing the mission but thought it would be best to revisit the purchase of these items at this reunion.
Jim Wendt brought up the fact that a draped POW Flag would serve the same purpose and not require a base.
Art Massie volunteered to purchase two chair POW Flags for the Association.
Discussion on how we should move the flags around.
Motion made to table this until new business:
Seconded – Passed
Call for new business:
Jim Donovan made a motion that all monies collected from the auction last night be donated to the Education Center being constructed below the Viet Nam Memorial.
Motion seconded:
Discussion on having a fixed amount of money as opposed to the entire auction proceeds going to the Education Center. Jim Donovan stated the entire costs involved in building the Education Center and handed out a brochure on the proposed Education Center.
Motion to call the question – seconded – passed
Motion by Jim Donovan voted on: Motion failed
Audit Committee report called for by President Correia
Ron Poness stated that the Audit Committee met and found no discrepancies found. Questions asked and answered and the committee unanimously accepted by the Audit Committee.
Motion to accept the Treasurer's report – seconded
Discussion on signatures for the checking account. Secretary Hoy stated that Ron Poness is a signatory as well as his wife Pat. The procedure is that if Harry dies or is unable to act as treasurer she is directed to send the monies to the Association.
Call for question – passed
Vote on accepting Treasurer's report – passed
Motion by Dave Smith to donate $1,000 from the auction proceeds to the Education Center and that all donations be limited to the maximum of $ 1,000.
Seconded
Discussion: Much discussion by various members.
Call for question – Objection discussion continued. Dave Smith modified his motion to donating $1,000 to the Education Center, removing the second part of the motion on limits.
Modified motion voted on – passed
Mick Hughes had questions about including member’s e-mails on the web site so members can contact each other. He recommends that they be posted on the web site. Discussion concerning the fact that when this was done in the past members were receiving unwanted e-mails from non members. President Correia stated that members could contact their Company Reps for that information.
Discussion by Art Ward on limiting the President's term to two years.
No action taken, no motion made.
Gunny, Ken Arnold brought up the fact that the Metal of Honor is not made of gold and felt that it should be. Discussion of this resulted in urging members to contact their local VFW and Legion and ask for their support in requesting that this be done.
Jack Beavers brought up what he feels needs to be done to locate 2/3 members and the costs involved. He stated that it costs $150 per month for the search engine and with mailings to about 850 members that can be located. He estimated placing a maximum of $5,000 to fund this.
Motion made to that effect – seconded
Discussion – Harry Hoy stated that mailings need not be included as he can do those as Treasurer and pay as we go.
Motion was modified by Jack Beavers to fund $150 per month for the search engine and the Association pay for the mailing costs.
Motion passed
Mick Hughes made a motion that the newsletter be posted on the web site and password protected saving mailing costs - Seconded
Discussion about members who do not use the internet.
Motion failed
Motion by Dave Smith on Article 7, on voting. Motion for election of officers by all dues paying members be submitted to the company reps to be opened at the annual meeting.
Motion seconded - discussion
Motion defeated
15 minute recess called
Secretary Sorensen made a motion that the annual meeting agenda be completed and posted prior to the annual meeting so members have the opportunity to prepare and allow the meeting to proceed in an orderly manner.
Seconded – motion passed
J.J. Flores, fire team for reunions stated that he has received one completed proposal for the 2011 reunion site. He went over what the Association’s requirements are for a successful reunion, details on what exactly is needed and so on.
The proposal for 2011 is for Gettysburg, submitted by George Schieder. An additional proposal was for Kansas City but was not complete. It was noted that the KC submission will be for 2012.
J.J. Flores stated that the Gettysburg proposal was complete and acceptable to the fire team. George went on to explain details on the proposal concerning room rates, tours, costs etc. He also passed out pamphlets on Gettysburg for members to review.
The date of the reunion would be August 10-14, 2011.George gave additional details on hospitality room procedures that needed to be followed. We provide the drinks and need to hire a bartender. The hotel will provide the room for no coast in instead of complimentary rooms, which we do not accept.
Motion passed
Art Ward opened the floor for annual elections.
Nominations for office of the President.
Dave Smith – seconded
Frank Correia – seconded
Nominations closed
Vote taken
Frank Correia elected President
Nominations for Vice President.
Eddie Wyatt – seconded
Dave Smith – seconded
Nominations closed
Vote taken
Eddie Wyatt elected Vice President
Nominations for Secretary.
Carl Sorensen – seconded
Call for unanimous ballot – passed Carl Sorensen elected Secretary
Nominations for Treasurer.
Harry Hoy – seconded
Mick Hughes – seconded
Nominations closed
Mick Hughes declined nomination
Call for one ballot for Harry Hoy
Harry Hoy elected Treasurer.
Motion by Frank Correia to close meeting.
Seconded – meeting adjourned
Submitted by Carl Sorensen
